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Administrator

Job Mail RSS feed | Secunda

 

ADMINISTRATOR

CENTRAL SECUNDA

 

The Administrator focuses on all Admin related duties include, amongst others:

  • Creating order numbers from quotations.
  • Sending order numbers to suppliers.
  • Ensure that invoices from suppliers are obtained as soon as the job is done and facilitated for payments.
  • Ensure that invoices are correctly processed and all related queries are clarified.
  • Scheduling and attending meetings, creating and distributing agendas at least a day before the meeting.
  • Accurately taking minutes during meetings and ensuring that minutes are distributed at least a day before the next meeting.
  • Assisting with the purchasing of mechanical equipment and spares.
  • Assisting with coordinating and planning daily maintenance and repair activities.
  • Making photocopies, printing and faxing documents as and when required.
  • Timeously handling telephone and email enquiries and escalating to the manager when not resolved.
  • Developing and maintaining an effective filing system, ensuring that documents are filed electronically and manually.
  • Creating order numbers from quotations.
  • Sending order numbers to suppliers.
  • Ensure that invoices from suppliers are obtained as soon as the job is done and facilitated for payments.
  • Ensure that invoices are correctly processed and all related queries are clarified.
  • Scheduling and attending meetings, creating and distributing agendas at least a day before the meeting.
  • Accurately taking minutes during meetings and ensuring that minutes are distributed at least a day before the next meeting.
  • Assisting with the purchasing of mechanical equipment and spares.
  • Assisting with coordinating and planning daily maintenance and repair activities.
  • Making photocopies, printing and faxing documents as and when required.
  • Timeously handling telephone and email enquiries and escalating to the manager when not resolved.
  • Developing and maintaining an effective filing system, ensuring that documents are filed electronically and manually.

QUALIFYING EXPERIENCE

  • Grade 12
  • 2 – 3 years experience as an administrator in projects or similar environment

QUALIFYING ATTRIBUTES

  • Hard working and self-motivated
  • Effective communication skills – verbal and written
  • Time management and organisational skills
  • Display a professional work approach
  • Verbal and written communication skills
  • Ability to work independently and as part of a team
  • Willingness to assist in other divisions/departments as required by operational requirements.
  • Willing to work overtime as and when required
  • Ability to work under pressure.
  • Problem solving skills.

 

 

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https://www.jobmail.co.za/browse-jobs/secunda/general-employment/other-general-employment/4941892-administrator

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